Usage & spending tracking

GoTranscript offers a Usage Statistics feature in its dashboard that allows you to monitor and analyze your transcription-related spending and activity. Whether you’re managing a single project or overseeing multiple team workspaces, this tool helps you stay on top of costs, identify trends, and make informed budget decisions.

1. Accessing the Usage Statistics Feature

1. Log In
   • Sign into your GoTranscript account with your email and password.
2. Navigate to the Dashboard
   • Find the tab or menu labeled “Usage”, “Statistics,” or “Spending.”
3. Select Your View
   • Depending on your needs, you can view spending by date, workspace, user, or other filters.

2. Viewing Spending Over Time

1. Select a Time Frame
   • Use a date picker (e.g., 2025-01-01 to 2025-03-31) to define the period you want to analyze.
   • The chart or table automatically updates to display your spending in that window.
2. Compare Two Time Frames
   • Choose two distinct date ranges (e.g., Q1 vs. Q2) to see side-by-side comparisons.
   • Observe spikes, dips, and overall trends in spending or usage.
3. Visual Charts
   • Spend data is often displayed in a line graph or bar chart.
   • Hover over data points to see precise amounts and dates.

Sample:

3. Analyzing Spending by Workspace or User

1. Workspace-Level Insights
   • Filter spending metrics by each workspace (e.g., Marketing vs. Research).
   • Great for allocating costs and setting budgets within different projects or departments.
2. User-Level Breakdown
   • See how much each team member has spent or contributed to the account usage.
   • Helps you identify who is generating the most transcriptions or which sub-team is most active.
3. Cost Control & Budgeting
   • Having a clear breakdown allows you to adjust roles, permissions, or future budgeting based on actual usage patterns.

4. Additional Reporting Options

• Export Data: Download raw or summarized data as CSV or XLSX for further analysis or record-keeping.
• Set Notifications: Some accounts may enable threshold alerts (e.g., receive an email when monthly spending hits $500).
• Combine with Dashboards: Export these insights and incorporate them into your internal reporting or business intelligence tools.

Frequently Asked Questions

Can I see spending for multiple workspaces at once?

Yes. The usage statistics feature typically allows you to select one or more workspaces for combined reporting, giving you a global overview or a workspace-specific breakdown.

How often is the usage data updated?

GoTranscript’s usage data is generally updated in real time or near real time, ensuring you can make timely decisionsbased on the latest information.

Can I compare different billing cycles side by side?

Absolutely. You can pick any date range for each comparison slot—making it easy to compare, for instance, last month vs. this month or Q1 vs. Q2 spending.

Do I need special permissions to view usage stats?

Yes. Typically, managers or owners have access to the full usage dashboard. Users or viewers may see more limited stats, depending on your workspace settings